Technological and Professional Skills Development Sector Project ADB LOAN Number: 1792-INO Workshop on TPSDP Sub Project Proposal Development Batch II

Background Workshop Experience Resources Capacity Proposal Objectives Workshop Scope Mechanism Objectives Method & Technique & scope Mechanism Project Objectives Method & Technique For proposal Lesson Learned share information

Project Background HE Institution Development Language Student Support GDP Demand for HE Other Funding Sources Quality of Entering Student Regional/ National Development ISS NSP SSP NSP SSP ISS SSP : Strengthening Study Program NSP : New Study Program ISP : Institutional Support System TPSDP Grant Self Ev. Selection Sub project Proposal Selection

ELIGIBILITY Evaluation Next batch fail Next batch fail Sub project Proposals pass Site Visit pass Negotiation failed SE Report Batch II SP Proposals Batch I Failed from Site Visit

OTHER CONSIDERATION IN SELECTION PROCESSES Evaluation  5 Study Programs  US$ 8 Million (for 3 Batches) pass Site Visit ISS NSP SSP NSP SSP ISS Integrated Sub project Proposals Revenue Capacity VS Proposed Investment Sub-Project Proposal Selection Criteria New Study Program:  No Student Enrolled  No DGHE Decree  No Acreditation Mark

SELECTION MECHANISM Grant Distribution

Appraisal & Finalization PIP Development and contract Negotiation ADB Approval Award Feb Mar Site Visit Reviewer Meeting ADB - DGHE Approval Announcement A Jan 8-9 Feb Feb Feb TENTATIVE SCHEDULE Prelimanary Screening (SE) Invitation for Proposal Workshop for Proposal Proposal Submission 17 Sep-15 Nop 24 Sep-3 Okt 15 Nop Proposal Distribution to Reviewer Reviewer Meeting Desk Evaluation Final Desk Evaluation Announcement Site Visit Preparation Nop 20 Nop-21 Des Des 1-5 Jan 7-8 Jan A

SUBPROJECT IMPLEMENTATION AND DISBURSEMENT SCHEDULE TECHNOLOGICAL AND PROFESSIONAL SKILLS DEVELOPMENT SECTOR PROJECT SUBPROJECT BATCH II

ELIGIBLE COST COMPONENT Program DescriptionMax (US$) S1 Program D3 Program Strengthening the existing study program D3 Program as RRP S Establishing new study program D Institutional SupportEach Program BUDGET PLAFOND

ELIGIBLE COST COMPONENT STAFF DEVELOPMENT DEGREENON DEGREE DOMESTIC OVERSEAS

Staff Development Degree Program 1. Waktu pemberian beasiswa maksimum sbb : S2 domestic 2,5 tahun, S3 domestic 3,5 tahun (Setelah S2) S2 overseas 2 tahun, S3 overseas 4 tahun (Setelah S2) Catatan: Pengiriman Program S3 Luar Negeri Batch II paling lambat September 2002 untuk selama 4 tahun

Staff Development Degree Program 2. Unit Cost Maksimum: Overseas: S2/S3 degree: US$ 27000/orang-tahun termasuk tiket pp 1x. Domestic: S2 degree Rp 18,7 juta/orang-tahun S3 degree Rp. 19,8 juta/orang-tahun belum termasuk tiket pp 1x. Biaya tiket: at cost.

Staff Development Non-Degree Program  Seminar internasional ke luar negeri membawakan makalah dengan maksimum US$ 3000/makalah, termasuk tiket pp.  Domestic training/magang industri maksimum 3 bulan, minimum 1 bulan dengan dana maksimum Rp. 7 juta/ orang-bulan belum termasuk tiket pp 1x (at cost)  Overseas short-term training minimum 1 bulan, maksimum 3 bulan dengan dana maksimum US$ 4000/ orang-bulan termasuk tiket pp 1x.  Domestic Degree Training tidak dilakukan di perguruan tingginya sendiri.

ELIGIBLE COST COMPONENT Program Development  Program development is aimed to strengthen management capacity and priority disciplines.  To strengthen management capacity will be limited to workshop and laboratory management, maintenance logistics, quality assurance system, and educational technology.  To strengthen priority disciplines will be limited to curriculum review/revision/development, industrial liaison process, entrepreneurship development, and skill development. This component is aimed to facilitate sustainability of project gains at institutional level and to promote the quality of teaching learning process.  Program development should strongly relate to the designed activities and support expected contribution on the improvement of RAISE ++.  The frequency and the proposed budget should be rationale and sound justifiable.

ELIGIBLE COST COMPONENT CIVIL WORKS SSPNSP Renovation- Upgrading Limited Construction With strong judgements

CIVIL WORK 1. Renovasi major : perbaikan bangunan yang termasuk berat tapi tidak merubah volume dan tidak merobohkan bangunan lama. 3. Pembangunan Baru: Program Studi Baru dapat membangun gedung baru dengan catatan: 60% dibiayai oleh PT sendiri atau sumber lain. 2. Renovasi minor : perbaikan-perbaikan ringan pada bangunan yang ada. 4. Dana Civil work sebagian harus berasal dari DRK dalam bentuk cash atau in kind

CIVIL WORK UNIT COST New Building is Rp , - per square meter Major renovation is Rp , - per square meter Minor renovation is Rp , - per square meter Unit cost riil dapat disesuaikan dengan harga didaerah masing-masing dengan maksimum seperti petunjuk sbb: Major renovation = 65% X New Building Cost Minor renovation= 45% X New Building Cost

ELIGIBLE COST COMPONENT EQUIPMENT Teaching Lab Class Room Repair- Upgrade Limited Procurement Class Utilities Improve Teaching Learning Process

4. Unit cost yang diajukan sudah harus termasuk biaya pengiriman, pemasangan, training penggunaan dan jaminan/servis satu tahun. 5. Pemaketan tidak boleh di-pecah pecah dan harus dipahami sistem pengadaannya 6. Pengadaan harus memperhatikan program lain yang terkait. Contoh Gedung, kurikulum dll. Maksimum kebutuhan ± 40 % dari total budget. EQUIPMENT 1. Teaching dan laboratory equipment untuk S1, bukan untuk research 2.Alat yang diusulkan pada tahun I harus dilengkapi dengan spesifikasi yang jelas 3.Unit cost yang diajukan sudah harus termasuk biaya pengiriman, pemasangan, training penggunaan dan jaminan/servis satu tahun.

Name of Laboratory/ Workshop/Units Name of equipment Qty Unit Cost Estimated Cost Remark I. ………..1………. 2……… 3……….. II…………..1………. 2………. 3……….. Appendix-15 List of Proposed Equipment (Year1 to Year4)

ELIGIBLE COST COMPONENT FURNITURE Class Room Laboratory Office Institutional Support Limited Furniture

FURNITURE Eligible Furniture to be proposed are limited to classroom and laboratory purposes. Office furniture’s, including furniture for multi- function halls, are not eligible to be proposed to TPSDP. Limited furniture for the institutional supports unit may be proposed in this competition.

ELIGIBLE COST COMPONENT TECHNICAL ASSISTANCE International Domestic Planning & Development Curriculum Development Research Activities Networking- Revenue Generating Others Academic Act.

Technical Assistance International & National Consultant Definisi Program technical assistance adalah suatu bantuan tenaga ahli baik internasional maupun nasional untuk membantu program studi dalam meningkatkan atau memperbaiki RAISE ++. (International and domestic consulting services can be proposed to improve the proposed program management, assist planning and strategy development, curriculum development, as external examiners, and other academic activities that directly benefit undergraduate (S-1) education program.)

Prioritas kepakaran menurut menurut Loan Agreement NoPrioritas kepakaranInternationalNational 1Competency based curriculum√√ 2Engineering relevancy specialist√√ 3Laboratory teaching methodology√√ 4Instructional resource development√√ 5Basic science specialist-√ 6Agriculture curriculum & instruction Approach development specialist √√ 7Business/Management studies specialis√√ 8Law specialist√√ 9Accounting specialist√√ 10Environmental Eng. Consultant√√

11Computer system engineering√√ 12Computer science consultant√√ 13Specialist training consultant/ visiting professor √√ 14Entrepreneurship technical consultant -√ 15Woman in development specialist √√ 16Employer Liaison consultant√√

Syarat-syarat  Konsultan tidak ditugaskan untuk mengajar, seperti untuk menggantikan staf pengajar yang mendapat tugas belajar, atau hanya sebagai pembicara dalam suatu seminar.  Lama penugasaan minimal satu bulan dan maksimal 3 bulan.  Konsultan harus bekerja penuh (bukan paruh waktu)  Konsultan tidak boleh dari institusi internal.  Beban kerja dan waktu yang rational.  Konsultan internasional hanya diperbolehkan dari negara anggota ADB.

Syarat-syarat TA tahun pertama harus ada kerangka acuannya (TOR) yang setidak-tidaknya terdiri dari judul kegiatan, latar belakang, tujuan, lingkup kerja, hasil yang diharapkan, pelaporan, beban dan jadwal kerja. Nama, asal negara, institusi dan lama penugasan. Unit Cost International Consultant Billing Rate Max:US$ 15,500 per person-month (including International travel, economic class). National Consultant Billing Rate Max Rp , - per person-month (excluding Domestic travel)

Besaran biaya harus sudah mencakup:  honorarium (remunerasi)  transportasi udara (kelas ekonomi),  kelebihan bagasi,  perjalanan domestik  bagasi yang tidak dibawa sendiri  tempat tinggal sementara  biaya komunikasi  dokumen perjalanan  transport ke bandara  tunjangan harian  biaya pelaporan

ELIGIBLE COST COMPONENT INSTRUCTIONAL MATERIALS Books Related Materials Selected Journal With strong argument on its benefit to the proposed programs

TEACHING & RESEARCH GRANT Objectives Target Person Grant Improve Teaching Method Staff Teaching Support Supervision Student Final Project Staff + Student Research Procedure Competition Topics should be in line with Research Agenda Support limited number student Project Student project Competition ELIGIBLE COST COMPONENT

TEACHING GRANT Definisi Teaching grant merupakan dana hibah yang diberikan kepada staf pengajar program studi untuk memperbaiki kinerja mengajar dan meningkatkan efisiensi dan efektivitas pengajaran. Tujuan Untuk memberikan dorongan kepada staf pengajar dalam upayanya untuk memperbaiki metodologi belajar-mengajar mata kuliah yang diasuhnya

Implementasi dan Persyaratan  Periode pelaksanaan: satu tahun (satu semester perancangan, satu semester implementasi)  Biaya: maksimum Rp ,- per grant/tahun  Metode: kompetisi murni  Cakupan: maksimal 25% dari jumlah staf pengajar yang eligible selama periode proyek (4 tahun)  Staf pengajar yang eligible merupakan pengajar mata kuliah pada Program Studi, di luar MKU.  Seorang staf pengajar hanya mendapat satu grant selama periode proyek

RESEARCH GRANT Definisi Research grant merupakan dana hibah yang diberikan untuk memperbaiki kualitas riset staf pengajar program studi dikaitkan dengan pembimbingan skripsi mahasiswa. Tujuan Hibah ini bertujuan untuk memberikan dorongan kepada staf pengajar/ pembimbing skripsi untuk meningkatkan kualitas riset, mempercepat kelulusan mahasiswa, dan sekaligus mengembangkan budaya meneliti.

Implementasi dan Persyaratan  Periode pelaksanaan: satu tahun  Biaya: maksimum Rp ,- per grant/tahun  Metode: kompetisi murni  Cakupan: maksimal 30% dari jumlah staf pengajar program studi selama periode proyek (4 tahun)  Pengajuan proposal dapat secara tim dengan jumlah anggota maksimal 3 orang termasuk ketua tim  Setiap grant harus melibatkan minimal 3 mahasiswa  Staf pengajar boleh mendapatkan lebih dari satu grant selama proyek

Student Grant Definisi Student grant merupakan dana hibah yang diberikan kepada mahasiswa dalam upaya meningkatkan kualitas riset dan mempercepat kelulusan mahasiswa. Tujuan Hibah ini bertujuan untuk menumbuhkan inisiatif dan budaya meneliti pada mahasiswa yang berhubungan dengan pelaksanaan tugas akhir/skripsi

Implementasi dan Persyaratan  Periode pelaksanaan: satu semester  Biaya: maksimum Rp ,- per grant  Metode: kompetisi murni  Cakupan: 10% dari total mahasiswa yang memenuhi syarat melaksanakan skripsi atau 10 grant per tahun.  Setiap proposal diajukan dengan persetujuan pembimbing skripsi  Setiap mahasiswa hanya boleh mendapatkan satu grant selama periode proyek

PROJECT MANAGEMENT Provide incentive for limited Number of SPMU Aim  5% of Total Proposed Investment Amount ELIGIBLE COST COMPONENT

DRK COMMITMENT DRK Institution’s commitment to sustain the development Aim Demonstrated by formal statement from Rector Supporting Authority Level of funding at least adequate for Maintenance and Operational cost ( >  of total proposed investment) Amount of Fund Matching-fund allocated from Self Revenue Generated fund (DRK) Source of fund

DRK COMMITMENT Sources and Composition of Proposed Budget Source of BudgetProposed Budget Composition ADB80 % GOI12 % InvestmentMin. 95 % Institution (DRK)Min. 8 % Project ManagementMax. 5 % T o t a l100 %T o t a l100 %

DRK COMMITMENT INCENTIVES Personal involve in managing project Target Person  30% of total 4 years DRK Amount Maintenance and Operational Cost Lab equip. Teach. Equip. Maintenance Operational Office Equip. Others IN KIND Office’s Staff Salary Office operational Cost Office Space and Equip. CIVIL WORKS SSPNSP Renovation- Upgrading Limited Construction With strong judgements DRK FUND

Project Management This component aims to provide incentives for a limited number of Sub- project Management Unit (SPMU) officers and activities such as meetings, office consumables, and coverage of communication costs to maintain Internet connections. Domestic travel is needed for periodic workshops on implementation conducted between grantees. Eligible Implementing officers are 1 Executive director, 2 Assistant directors for academic/program affair and administrative/finance affair, and Key person from each study program and institutional support system, and additional support staffs as needed. The Proposed Budget for this component should not exceed 5% of the total proposed investment.

Implementasi dan Persyaratan Cost Breakdown Staff Remuneration (per man-month) (Maximum) Director of SPMU: Rp. 1000,000 - Assistant director for academic affairs: Rp. 750,000 - Assistant director for financial affairs: Rp. 750,000 - Representative from awarded programs: Rp. 750,000.- Supporting staff: Rp. 450,000 - Rp Consumables (per month): Rp. 2,000,000.- Tender committee expenses :Rp.6,000,000.-per program

Travel allowance (per trip) Inside Pulau Jawa: Rp. 1,500,000.- Outside Pulau Jawa: Rp. 2,500,000.- Other Expenditures (max. cost) Telephone & internet connection : Rp. 1,500,000.-per month Courier services: Rp. 500,000.- per month Copying, printing, etc: Rp. 1,000,000.- per month Regular internal meeting: Rp. 1,500,000.- per meeting Tender committee expenses : Rp. 6,000,000.- per contract.

C. Proposed Budget First Year Strengthening SP 1 ……… SP n Establishing New SP 1 Institutional Support 1 ……… SP n Annual DRK Total Proposed Budget Program TPSDPDRK Second Year TPSDPDRK Third Year TPSDPDRK Forth Year TPSDPDRK Total SP TPSDPDRK in US $ Table 5.1 Summary of 4 years Proposed Budget from All Program

C. Proposed Budget Staff Development Civil Work Equipment... Furniture Total (US $) DRK (US $) DRK (%) No. Table 5.2 Summary of 4 years Budget by Component for All Programs Civil Work Equipment... Furniture Total (US $) DRK (US $) DRK (%) New SP 1 to n (US $) Staff Development Civil Work Equipment... Furniture Total (US $) DRK (US $) DRK (%) Inst. Support 1 to n (US $) Staff Development Civil Work Equipment... Furniture Total (US $) DRK (US $) DRK (%) Program... Furniture DRK (%) Total (US $) Strengthening SP 1 to n (US $)

C. Proposed Budget Table 5.2 Summary of 4 Years Budget by Component for All Programs

Table 7c. Summary Of The Total Proposed Budget

Table 7a : Schedule of Activities

Table 7b : Project Cost by Activities and Components.