Pertemuan 20 The Acquisition / Payment Process Matakuliah: M0034 /Informasi dan Proses Bisnis Tahun: 2005 Versi: >

Learning Outcomes Pada akhir pertemuan ini, diharapkan mahasiswa akan mampu : Membuat diagram / skema Real Model proses bisnis pembelian/pembayaran

Outline Materi Alur kegiatan Proses Pembelian secara tradisional Materi 2 Alur kegiatan Proses Pembelian tradisonal terotomatisasi Model REAL proses Pembelian/Pembayaran

Lanjutan dari Pertemuan 19

 The McGraw-Hill Companies, Inc., 2000 Irwin/McGraw-Hill

 The McGraw-Hill Companies, Inc., 2000 Irwin/McGraw-Hill Traditional Reimbursement Process

 The McGraw-Hill Companies, Inc., 2000 Irwin/McGraw-Hill Business- Event Processor (business and information process rules) Business Data Repository Reporting Facility EFT Employee deposit Travel information Management approvals Impact: 393 headcount reduction $291 million savings (10 years) Decreased processing time Increased controls Better management information New role for the accountant IBM’s NEDS (National Employee Disbursement Solution)

 The McGraw-Hill Companies, Inc., 2000 Irwin/McGraw-Hill Christopher, Inc. Aquisition/Payment REAL Model Order Goods from Vendor Order Request & Review Receive Goods Disburse Payment Inventory Clerk Vendor Receiving Clerk Purchasing Clerk Cashier Warehouse Clerk Authorizing Agent Accounts Payable Clerk CashBank (0,*) (1,1) (0,*) (1,1) (0,*) (1,1)(0,*) (1,1) (0,*) (1,1) (0,*) (1,1) (0,*) (1,1)(0,*) (1,1) (0,*) (1,1) (0,*) (1,1)(0,*) (1,*) (0,*) (1,*) (0,*) (1,1) (0,*) (1,*) (0,*) (1,1) (0,*) (1,*) (0,*)

 The McGraw-Hill Companies, Inc., 2000 Irwin/McGraw-Hill Sales Order Shipping Documents SELLER (REVENUE CYCLE) Customer Order Sales Invoice Check or EFT CUSTOMER (PURCHASES CYCLE) Purchase Order Vendor’s Invoice Receiving Report Check or EFT Internal Data Flows External Data Flows Goods EDI ELECTRONIC DATA FLOWS

 The McGraw-Hill Companies, Inc., 2000 Irwin/McGraw-Hill Top Management Purchasing Personnel Receiving Clerks Accounting Treasury and Finance Vendors Top Management Purchasing Personnel Receiving Clerks Accounting Treasury and Finance Vendors Acquisitions/Payment Process Sample Information Customers

 The McGraw-Hill Companies, Inc., 2000 Irwin/McGraw-Hill Event Logical Structures: (used to store documentation data about events) PURCHASE REQUESTPurchase Request #, [Inventory Control Clerk Employee #], [Reviewing Supervisor Employee #], Date, Time, Special requests or comments PURCHASE ORDERPurchase order #, [Vendor #], [Purchasing Clerk Employee #], [Purchase Request #], Date, Time, Shipping instructions, Cancel by date, Location of order (e.g., phone, fax, or mail), Shipping expenses, Sales tax, Order confirmation number RECEIVE GOODSReceipt #,Vendor's Invoice #, [Employee # of Accounts payable clerk who compares vendor's invoice and receipt information], [Purchase Order #], [Receiving Clerk Employee #], [Vendor #], [Warehousing Employee #], Date, Time received, Shipping cost, Sales tax, Time transferred to Warehousing DISBURSE PAYMENTCheck #, [Cash account #], [Cashier employee #], [Vendor #], [Accounts Payable Clerk Employee #], Date, Time, Amount disbursed REQUEST/INVENTORY[Purchase Request #], [Inventory Item #], Quantity requested, Product specifications ORDER/INVENTORY[Purchase Order #], [Inventory Item #], Quantity ordered, Negotiated Cost each RECEIVE/INVENTORY[Receipt #], [Vendor's Invoice #], [Inventory Item #], Quantity received, Cost each, Condition comments RECEIVE/PAYMENT[Receipt #], [Vendor's Invoice #], [Check #], Amount applied to this invoice, purchase discounts applicable, purchase discounts taken Christopher, Inc. Acquisition/Payment Process

 The McGraw-Hill Companies, Inc., 2000 Irwin/McGraw-Hill Christopher, Inc. Acquisition/Payment Process

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