Workshop on TPSDP Sub Project Proposal Development Batch II

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1 Workshop on TPSDP Sub Project Proposal Development Batch II
Technological and Professional Skills Development Sector Project ADB LOAN Number: 1792-INO

2 Workshop Background Objectives Experience Resources Capacity Proposal
Scope Mechanism Method & Technique & scope Project Objectives For proposal Lesson Learned share information

3 HE Institution Development
Project Background HE Institution Development Language Student Support TPSDP Grant Self Ev. Selection Sub project Proposal Quality of Entering Student Other Funding Sources ISS NSP SSP SSP : Strengthening Study Program NSP : New Study Program ISP : Institutional Support System Regional/ National Development Demand for HE GDP

4 ELIGIBILITY Evaluation Evaluation SE Report Batch II Next batch
fail Next batch fail Sub project Proposals pass SP Proposals Batch I Failed from Site Visit Evaluation failed Site Visit pass Negotiation

5 OTHER CONSIDERATION IN SELECTION PROCESSES
Sub project Proposals £ 5 Study Programs £ US$ 8 Million (for 3 Batches) Sub-Project Proposal Selection Criteria Evaluation ISS NSP SSP Integrated New Study Program: No Student Enrolled No DGHE Decree No Acreditation Mark pass Site Visit Revenue Capacity VS Proposed Investment

6 Grant Distribution Calendar for Program Preparation
SELECTION MECHANISM Grant Distribution Batch Year Grants (D3 + S1) Study Programs Duration Sub-project effective date I 2001 33 4 years October 2001 II 2002 70–80 February 2002 III 2003 50-60 January 2003 Activities Batch II Batch III Invitation for proposal September17, 2001 July 2002 Proposal submission November 15, 2001 September 2002 Site visit January 2002 November 2002 Project implementation plan February 2002 December 2002 Grant Award (contract) February 2002 January 2003 Calendar for Program Preparation

7 Proposal Distribution Site Visit Preparation
TENTATIVE SCHEDULE Prelimanary Screening (SE) Invitation for Proposal Workshop for Proposal Submission 17 Sep-15 Nop 24 Sep-3 Okt 15 Nop Site Visit Reviewer Meeting ADB - DGHE Approval Announcement A 14-31 Jan 8-9 Feb 11-20 Feb Feb Proposal Distribution to Reviewer Reviewer Meeting Desk Evaluation Final Desk Evaluation Announcement Site Visit Preparation 19-20 Nop 20 Nop-21 Des 27-28 Des 1-5 Jan 7-8 Jan A Appraisal & Finalization PIP Development and contract Negotiation ADB Approval Award Feb Mar

8 SUBPROJECT IMPLEMENTATION AND DISBURSEMENT SCHEDULE TECHNOLOGICAL AND PROFESSIONAL SKILLS DEVELOPMENT SECTOR PROJECT SUBPROJECT BATCH II

9 ELIGIBLE COST COMPONENT
Program Description Max (US$) S1 Program D3 Program Strengthening the existing study program D3 Program as RRP S1 Establishing new study program D3 Institutional Support Each Program BUDGET PLAFOND

10 ELIGIBLE COST COMPONENT
STAFF DEVELOPMENT DEGREE NON DEGREE DOMESTIC OVERSEAS

11 Staff Development Degree Program
1. Waktu pemberian beasiswa maksimum sbb : S2 domestic 2,5 tahun, S3 domestic 3,5 tahun (Setelah S2) S2 overseas 2 tahun, S3 overseas 4 tahun (Setelah S2) Catatan: Pengiriman Program S3 Luar Negeri Batch II paling lambat September 2002 untuk selama 4 tahun

12 Staff Development Degree Program 2. Unit Cost Maksimum: Overseas:
S2/S3 degree: US$ 27000/orang-tahun termasuk tiket pp 1x. Domestic: S2 degree Rp 18,7 juta/orang-tahun S3 degree Rp. 19,8 juta/orang-tahun belum termasuk tiket pp 1x. Biaya tiket: at cost.

13 Staff Development Non-Degree Program
Seminar internasional ke luar negeri membawakan makalah dengan maksimum US$ 3000/makalah, termasuk tiket pp. Overseas short-term training minimum 1 bulan, maksimum 3 bulan dengan dana maksimum US$ 4000/ orang-bulan termasuk tiket pp 1x. Domestic training/magang industri maksimum 3 bulan, minimum 1 bulan dengan dana maksimum Rp. 7 juta/ orang-bulan belum termasuk tiket pp 1x (at cost) Domestic Degree Training tidak dilakukan di perguruan tingginya sendiri.

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17 ELIGIBLE COST COMPONENT
Program Development Program development is aimed to strengthen management capacity and priority disciplines. To strengthen management capacity will be limited to workshop and laboratory management, maintenance logistics, quality assurance system, and educational technology. To strengthen priority disciplines will be limited to curriculum review/revision/development, industrial liaison process, entrepreneurship development, and skill development. This component is aimed to facilitate sustainability of project gains at institutional level and to promote the quality of teaching learning process. Program development should strongly relate to the designed activities and support expected contribution on the improvement of RAISE ++. The frequency and the proposed budget should be rationale and sound justifiable.

18 ELIGIBLE COST COMPONENT
CIVIL WORKS SSP NSP Renovation- Upgrading Limited Construction With strong judgements

19 CIVIL WORK 1.  Renovasi major : perbaikan bangunan yang termasuk berat tapi tidak merubah volume dan tidak merobohkan bangunan lama. 2.  Renovasi minor : perbaikan-perbaikan ringan pada bangunan yang ada. 3. Pembangunan Baru: Program Studi Baru dapat membangun gedung baru dengan catatan: 60% dibiayai oleh PT sendiri atau sumber lain. 4.  Dana Civil work sebagian harus berasal dari DRK dalam bentuk cash atau in kind

20 CIVIL WORK UNIT COST New Building is Rp , - per square meter Major renovation is Rp , - per square meter Minor renovation is Rp , - per square meter Unit cost riil dapat disesuaikan dengan harga didaerah masing-masing dengan maksimum seperti petunjuk sbb: Major renovation = 65% X New Building Cost Minor renovation= 45% X New Building Cost

21 ELIGIBLE COST COMPONENT
EQUIPMENT Teaching Lab Class Room Repair- Upgrade Limited Procurement Utilities Improve Teaching Learning Process

22 EQUIPMENT 1.  Teaching dan laboratory equipment untuk S1, bukan untuk research Alat yang diusulkan pada tahun I harus dilengkapi dengan spesifikasi yang jelas Unit cost yang diajukan sudah harus termasuk biaya pengiriman, pemasangan, training penggunaan dan jaminan/servis satu tahun. 4. Unit cost yang diajukan sudah harus termasuk biaya pengiriman, pemasangan, training penggunaan dan jaminan/servis satu tahun. 5. Pemaketan tidak boleh di-pecah pecah dan harus dipahami sistem pengadaannya 6. Pengadaan harus memperhatikan program lain yang terkait. Contoh Gedung, kurikulum dll. Maksimum kebutuhan ± 40 % dari total budget.

23 List of Proposed Equipment (Year1 to Year4)
Appendix-15 List of Proposed Equipment (Year1 to Year4) Name of Laboratory/ Workshop/Units Name of equipment Qty Unit Cost Estimated Remark I. ……….. 1………. 2……… 3……….. II………….. 2……….

24 ELIGIBLE COST COMPONENT
FURNITURE Class Room Laboratory Office Institutional Support Limited Furniture

25 FURNITURE Eligible Furniture
to be proposed are limited to classroom and laboratory purposes. Office furniture’s, including furniture for multi-function halls, are not eligible to be proposed to TPSDP. Limited furniture for the institutional supports unit may be proposed in this competition.

26 ELIGIBLE COST COMPONENT
TECHNICAL ASSISTANCE International Domestic Planning & Development Curriculum Development Research Activities Networking- Revenue Generating Others Academic Act.

27 International & National Consultant
Technical Assistance International & National Consultant Definisi Program technical assistance adalah suatu bantuan tenaga ahli baik internasional maupun nasional untuk membantu program studi dalam meningkatkan atau memperbaiki RAISE++. (International and domestic consulting services can be proposed to improve the proposed program management, assist planning and strategy development, curriculum development, as external examiners, and other academic activities that directly benefit undergraduate (S-1) education program.)

28 Prioritas kepakaran menurut menurut Loan Agreement
No Prioritas kepakaran International National 1 Competency based curriculum √ 2 Engineering relevancy specialist 3 Laboratory teaching methodology 4 Instructional resource development 5 Basic science specialist - 6 Agriculture curriculum & instruction Approach development specialist 7 Business/Management studies specialis 8 Law specialist 9 Accounting specialist 10 Environmental Eng. Consultant

29 Computer system engineering √
11 Computer system engineering √ 12 Computer science consultant 13 Specialist training consultant/ visiting professor 14 Entrepreneurship technical consultant - 15 Woman in development specialist 16 Employer Liaison consultant

30 Syarat-syarat q     Konsultan tidak ditugaskan untuk mengajar, seperti untuk menggantikan staf pengajar yang mendapat tugas belajar, atau hanya sebagai pembicara dalam suatu seminar. q      Lama penugasaan minimal satu bulan dan maksimal 3 bulan. q      Konsultan harus bekerja penuh (bukan paruh waktu) q      Konsultan tidak boleh dari institusi internal. q      Beban kerja dan waktu yang rational. q      Konsultan internasional hanya diperbolehkan dari negara anggota ADB.

31 Syarat-syarat Unit Cost
TA tahun pertama harus ada kerangka acuannya (TOR) yang setidak-tidaknya terdiri dari judul kegiatan, latar belakang, tujuan, lingkup kerja, hasil yang diharapkan, pelaporan, beban dan jadwal kerja. Nama, asal negara, institusi dan lama penugasan. Unit Cost International Consultant Billing Rate Max:US$ 15,500 per person-month (including International travel, economic class). National Consultant Billing Rate Max Rp , - per person-month (excluding Domestic travel)

32 Besaran biaya harus sudah mencakup:
honorarium (remunerasi) transportasi udara (kelas ekonomi), kelebihan bagasi, perjalanan domestik bagasi yang tidak dibawa sendiri tempat tinggal sementara biaya komunikasi dokumen perjalanan transport ke bandara tunjangan harian biaya pelaporan

33 ELIGIBLE COST COMPONENT
INSTRUCTIONAL MATERIALS Books Related Materials Selected Journal With strong argument on its benefit to the proposed programs

34 ELIGIBLE COST COMPONENT
TEACHING & RESEARCH GRANT Objectives Target Person Grant Improve Teaching Method Staff Teaching Support Supervision Student Final Project Staff + Student Research Procedure Competition Topics should be in line with Research Agenda Support limited number student Project project

35 TEACHING GRANT Definisi Tujuan
Teaching grant merupakan dana hibah yang diberikan kepada staf pengajar program studi untuk memperbaiki kinerja mengajar dan meningkatkan efisiensi dan efektivitas pengajaran. Tujuan Untuk memberikan dorongan kepada staf pengajar dalam upayanya untuk memperbaiki metodologi belajar-mengajar mata kuliah yang diasuhnya

36 Implementasi dan Persyaratan
Periode pelaksanaan: satu tahun (satu semester perancangan, satu semester implementasi) Biaya: maksimum Rp ,- per grant/tahun Metode: kompetisi murni Cakupan: maksimal 25% dari jumlah staf pengajar yang eligible selama periode proyek (4 tahun)   Staf pengajar yang eligible merupakan pengajar mata kuliah pada Program Studi, di luar MKU. Seorang staf pengajar hanya mendapat satu grant selama periode proyek

37 RESEARCH GRANT Definisi Tujuan
Research grant merupakan dana hibah yang diberikan untuk memperbaiki kualitas riset staf pengajar program studi dikaitkan dengan pembimbingan skripsi mahasiswa. Tujuan Hibah ini bertujuan untuk memberikan dorongan kepada staf pengajar/ pembimbing skripsi untuk meningkatkan kualitas riset, mempercepat kelulusan mahasiswa, dan sekaligus mengembangkan budaya meneliti.

38 Implementasi dan Persyaratan
Periode pelaksanaan: satu tahun Biaya: maksimum Rp ,- per grant/tahun Metode: kompetisi murni Cakupan: maksimal 30% dari jumlah staf pengajar program studi selama periode proyek (4 tahun)   Pengajuan proposal dapat secara tim dengan jumlah anggota maksimal 3 orang termasuk ketua tim Setiap grant harus melibatkan minimal 3 mahasiswa Staf pengajar boleh mendapatkan lebih dari satu grant selama proyek

39 Student Grant Definisi
Student grant merupakan dana hibah yang diberikan kepada mahasiswa dalam upaya meningkatkan kualitas riset dan mempercepat kelulusan mahasiswa. Tujuan Hibah ini bertujuan untuk menumbuhkan inisiatif dan budaya meneliti pada mahasiswa yang berhubungan dengan pelaksanaan tugas akhir/skripsi

40 Implementasi dan Persyaratan
Periode pelaksanaan: satu semester Biaya: maksimum Rp ,- per grant Metode: kompetisi murni Cakupan: 10% dari total mahasiswa yang memenuhi syarat melaksanakan skripsi atau 10 grant per tahun.  Setiap proposal diajukan dengan persetujuan pembimbing skripsi Setiap mahasiswa hanya boleh mendapatkan satu grant selama periode proyek

41 ELIGIBLE COST COMPONENT
PROJECT MANAGEMENT Provide incentive for limited Number of SPMU Aim £ 5% of Total Proposed Investment Amount

42 DRK DRK COMMITMENT Institution’s commitment to sustain the development
Aim Demonstrated by formal statement from Rector Supporting Authority Level of funding at least adequate for Maintenance and Operational cost ( > 8% of total proposed investment) Amount of Fund Matching-fund allocated from Self Revenue Generated fund (DRK) Source of fund

43 Sources and Composition of Proposed Budget Proposed Budget Composition
DRK COMMITMENT Sources and Composition of Proposed Budget Source of Budget Proposed Budget Composition ADB 80 % GOI 12 % Investment Min. 95 % Institution (DRK) 8 % Project Management Max . 5 % T o t a l 100 %

44 Maintenance and Operational Cost
DRK COMMITMENT INCENTIVES Personal involve in managing project Target Person £ 30% of total 4 years DRK Amount Maintenance and Operational Cost Lab equip. Teach. Equip. Maintenance Operational Office Others DRK FUND IN KIND Office’s Staff Salary Office operational Cost Office Space and Equip. CIVIL WORKS SSP NSP Renovation- Upgrading Limited Construction With strong judgements

45 Project Management This component aims to provide incentives for a limited number of Sub-project Management Unit (SPMU) officers and activities such as meetings, office consumables, and coverage of communication costs to maintain Internet connections. Domestic travel is needed for periodic workshops on implementation conducted between grantees. Eligible Implementing officers are 1 Executive director, 2 Assistant directors for academic/program affair and administrative/finance affair, and Key person from each study program and institutional support system, and additional support staffs as needed. The Proposed Budget for this component should not exceed 5% of the total proposed investment.

46 Implementasi dan Persyaratan
Cost Breakdown Staff Remuneration (per man-month) (Maximum) Director of SPMU : Rp. 1000,000 - Assistant director for academic affairs : Rp. 750,000 - Assistant director for financial affairs : Rp. 750,000 - Representative from awarded programs : Rp. 750,000.- Supporting staff : Rp. 450,000 - Rp Consumables (per month) : Rp. 2,000,000.- Tender committee expenses :Rp.6,000,000.-per program

47 Travel allowance (per trip)
Inside Pulau Jawa : Rp. 1,500,000.- Outside Pulau Jawa : Rp. 2,500,000.- Other Expenditures (max. cost) Telephone & internet connection : Rp. 1,500,000.-per month Courier services : Rp ,000.- per month Copying, printing, etc : Rp. 1,000,000.- per month Regular internal meeting : Rp. 1,500,000.- per meeting Tender committee expenses : Rp. 6,000,000.- per contract.

48 Table 5.1 Summary of 4 years Proposed Budget from All Program
C. Proposed Budget Table 5.1 Summary of 4 years Proposed Budget from All Program Program First Year Second Year Third Year Forth Year Total SP TPSDP DRK TPSDP DRK TPSDP DRK TPSDP DRK TPSDP DRK Strengthening SP 1 ……… SP n Establishing New SP 1 ……… SP n Institutional Support 1 ……… SP n Annual DRK Total Proposed Budget in US $

49 C. Proposed Budget Staff Development Civil Work Equipment ... Furniture Total (US $) DRK (US $) DRK (%) 1 2 3 4 No. Table 5.2 Summary of 4 years Budget by Component for All Programs New SP 1 to n (US $) Inst. Support 1 to n (US $) Program Total Strengthening SP 1 to n

50 Table 5.2 Summary of 4 Years Budget by Component for All Programs
C. Proposed Budget Table 5.2 Summary of 4 Years Budget by Component for All Programs Staff Development Civil Work Equipment Sub-Total SSP Etc 1 2 3 No. ... Furniture Quantity Unit Cost (US $) Program Total Cost Unit Strengthening Study Program 1 to n Total DRK Sub-Total NSP New Study Program 1 to n Sub-Total ISP Institutional Support 1 to n Total

51 Table 7c. Summary Of The Total Proposed Budget

52 Table 7a : Schedule of Activities
No. Strategic Issues Activiti-es Year 1 Year 2 Year 3 Year 4 1 R R1 R2 ...Etc 2 A A1 A2 …Etc 3 I I1 I2 …etc Etc … etc

53 Table 7b : Project Cost by Activities and Components.
No. Activities Staff Development Equip’t Civil Work Book & Journal …Etc Total Degree Non-Degree Over- seas Dom ($US) (Rp) 1 R1 2 R2 3 A1 4 A2 5 I1 6 I2 etc ...etc