Ganda ERP Project | 0 ERP System Go-Live Preparation 1 January 2014.

Presentasi berjudul: "Ganda ERP Project | 0 ERP System Go-Live Preparation 1 January 2014."— Transcript presentasi:

1 Ganda ERP Project | 0 ERP System Go-Live Preparation 1 January 2014

2 Ganda ERP Project | 1 Production DB preparation

3 Ganda ERP Project | 2 Production DB preparation

4 Ganda ERP Project | 3 Production DB preparation

5 Ganda ERP Project | Go-Live Support arrangement Ratu Plaza Pak Frans Mr Sean Scope: Sales & Distribution Menara BCA Pak Arik / Pak Andi / Pak Daman / Pak Ilham Mr Ryan / Mr Issac Scope: All Modules in all areas Kupang Pak Hary Toto Pak Harjanto Pak Arik Toto F/G Warehouse Online WH starting 1 Jan 1. Sentul (L) 2. Goro MP4 (L) 3. Cilegon (R) 4. Gresik (R) 5. Driyorejo (S) Offline WH until 17 Jan 1. Marunda (R) 2. Buduran (S) 3. Medan (R) 4. Ciwandan (R) 5. Semarang (S) Contact information: 47 support  Telp: 021-23586664 ext 147 (Pak Daman) IT Support  Pak Sunu / Pak Apilion: 08121808908 / 081288972007 Skype ID: ryanhan017 : totosugeng ; haryapriyanto ; arikrifai13 Pak Robby, Ms Cece and Bu Leny for Finance & Acc at Menara BCA

6 Ganda ERP Project | List user list Each function should check user id and provide user list like this example as reference (in case required)

7 Ganda ERP Project | Supporting Document as references

8 Ganda ERP Project | High Level Process flow of Sales Quotations axmt360 Customer Application axmi221 S/C cxmt300 S/O cxmt400 D/O cxmt410 P/O Send Quotation to Customers Response by Salesman, confirm by Manager axmt360 Customer Registration on the system Customer Application(by Sales man)- >Approval process->Data Center(for Coding)->back to request people for detail info Axm250- >axmi221 Creating Sales Contract, create and confirm by Salesman Creating Sales Order (source: it can be from S/C and P/O) Create and Confirm by Salesman or Customer Creating Delivery Order Create and Confirm by Salesman or Customer Price Table axmi140 Response by Salesman, Confirm by Manager S/C Amendment cxmt301 D/O Amendment cxmt800 S/O Amendment cxmt801

9 Ganda ERP Project | High Level Process flow of Distribution for Go-Live Site D/O cxmt410 Dispatch Mapping cxmt460 Delivery Schedule Main Gate Registration cxmt480 Loading Notice cxmt610 Loading Notice Commit cxmp220 Delivery Note cxmt628 Delivery Note Commit cxmt628 Delivery Check cxmt490 1.Billing 2.Freight Payment P_flow notice Cxmt460 Report to Transportor websiteCxmt480 Print L/N Cxmp220 cxmt628cxmt628(Auto)Cxmt490 Payment List to Transporter Freight Master Data(cpmi001) Cxmt610

10 Ganda ERP Project | Diagram Alir Proses pengambilan / pengeluaran Semen 1.Pendaftaran cxmt480 2.Print Surat Muat cxmt610 3.Selesai Muat cxmp220 4.Print Surat Jalan (DN) cxmt628 Petugas menerima surat dari Sopir Petugas melakukan registrasi dengan 1.Buka Pendaftaran 2.Klik nomor DO di daftar yang tersedia. 3.Accept 4.Masukkan nomor polisi truck, nama sopir, kapasitas truck. Sopir / Truck datang membawa Surat dari Customer untuk pengambilan semen yang berisi: -Nomor DO -Nomor Polisi Truck Sopir akan memperoleh nomor antrian (Card ID) Dan menunggu untuk dipanggil mendapatkan surat muat dan masuk Setelah antrian didalam cukup maka nomor antrian berikutnya dipanggil untuk masuk Sopir menyerahkan kartu antrian Petugas melakukan 1.Buka menu Print Surat Muat 2.Klik Insert 3.ketik nomor antrian di kolom Card ID 4.Klik Accept 5.Masukkan posisi loading 6.Masukkan nomor Shift 7.“Untick” kotak Load Weigh Control bila tidak perlu timbangan. 8.Klik Accept 9.Lakukan Print Pemuatan ke Truck Setelah pemuatan selesai, Satu salinan surat muat diberikan ke Checker Packer dan satu lagi diserahkan kembali ke petugas di loket Lakukan transaksi di cxmp220 untuk selesai muat Jangan lupa catat timbangan (bila diperlukan) Kemudian lakukan transaksi di cxmt 628 untuk print Surat Jalan. Serahkan Surat jalan ke sopir

11 Ganda ERP Project | High Level Process flow of Distribution for Non-Go-Live Site D/O cxmt410 Dispatch Mapping cxmt460 Delivery Schedule Main Gate Registration Loading Notice Loading Notice Commit Delivery Note Delivery Note Commit Delivery Check 1.Billing 2.Freight Payment P_flow notice Cxmt460 Report to Transportor websiteManual Freight Master Data(cpmi001) Manual Truck Registration List (Daily) Manual Loading Notice (Daily) Manual Delivery Note (Daily) Manual Delivery Check List (Daily) 1 2 3 4 Non-Go-Live F/G WH site Should provide (1) Daily Truck Registration List, (2) Loading Notice, (3) Delivery Note and (4) Delivery Check List to office everyday

12 Ganda ERP Project | Recap daily transaction for Offline Warehouse Non-Go-Live F/G WH site Should provide (1)Daily Truck Registration List, (2) Loading Notice, (3) Delivery Note and Send to Ratu Plaza office everyday

13 Ganda ERP Project | High Level Process flow of Goods Transfer Between W/H W/H to W/H Transfer aimt324 Print Out Approve aimt324 According to the require prepare the Goods and entry transfer order in the system Response by transfer-out W/H keeper Print-out your transfer order that created in the system WHO Approved on the paper Posting aimt324 When Transfer- in W/H keeper receive Goods check and Posting the order. End of Transfer Transfer Require ONE STEPS

14 Ganda ERP Project | High Level Process flow of Goods Transfer Between W/H W/H to W/H Transfer aimt325 Print Out Approve aimt325 According to the require prepare the Goods and entry transfer order in the system Print-out your transfer order that created in the system WHO Approved on the paper Posting aimt325 When Transfer- out W/H keeper issue Goods check and Posting the order. End of Transfer Transfer Require Entry Transfer-in aimt326 When Transfer-in W/H keeper receive Goods Query the Transfer-in order Posting aimt324 Who check and Posting the order. TWO STEPS

15 Ganda ERP Project | 14 PR apmt420 Transfer PR to PO apmp500 Create & Print PO apmt540 PO Good Receive apmt110 Purchase Stock-in apmt720 Buyer Transfer PR to PO on the ERP system apmp500 Create PO on the system Print out PO that created on the system GR when W/H receive goods. Print out GR Doc. and approval it PR only created by Supervisor level (apmt420) There are 5 type of PR: 1) Raw Material 2) Spare Part 3) GA Supplies 4) Services 5) Fixed Asset Print-out Print-out your PR that created in the system Submit to your Manager and General Manager for Approval on the printed PR Approved (min: Mgr.) Manager & General Manager Approved on the paper Send the PrIted PR (original hardcopy) to Purchasing Dept Purchasing Dept (Manager or Designated Designed staff) received original approved PR. Manager or designated Staff do “confirm” on the system based on received PR Allocated PR to Buyer Send to Purchasing Approved & Issued PO After GR confirmed, the system will auto stock-in the goods. Purchasing Mgr. do confirmation on the system and released PO Auto stock-in End of GR High Level Process flow of PR-PO-Good Receiving

16 GANDA ERP PROJECT | High level Process Flow – PR Processing Create PR (FPB) Print-out Approved (min: Mgr.) PR only created by Supervisor level (apmt540) There are 5 type of PR: 1) Raw Material 2) Spare Part 3) GA Supplies 4) Services 5) Fixed Asset Print-out your PR that created in the system Submit to your Manager and General Manager for Approval on the printed PR Manager & General Manager Approved on the paper Send the Printed PO (original hardcopy) to Purchasing Dept Purchasing Dept (Manager or Designated Designed staff) received original approved PR. Manager or designated Staff do “confirm” on the system based on received PR Allocated PR to Buyer Send to Purchasing Next Process Position Level Create PRTeam Leader / Supervisor level (min) Approval PRSuperior (Manager + General Manager) PR Approval Level (out of system for phase 1) Notes: -PR can be created later for urgent/emergency case but with Director level approval. -PR Raw Material should be created by Warehouse Dept -PR Spare part should be created by Warehouse & Production -PR non item warehouse should be created by user -Item master should be propose by user and key in on the system by Data Centre

17 Ganda ERP Project | RIPPED LIMESTONE 0000-000002 RIPPED CLAY 0000-000004 CRUSHED LIMESTONE 1500-000001 CRUSHED CLAY 1501-000001 csrt301a / csrt301b SILICA SAND 0000-000014 IRON SAND 0000-000007 RAW MEAL 1502-000001 csrt302 FINE COAL 1509-000001 FOR KILN BURNER FINE COAL 1509-000001 FOR CALCINER FUEL FOR KILN 1400-000001 CLINKER IN BULK 1503-000001 csrt303 A STOCK IN ISSUED STOCK IN ISSUED STOCK IN ISSUED STOCK IN -memasukkan data berapa QtyLS dan Clay yang di produksi dan yg dikonsumsi berapa? -memasukkan data berapa Qty LS dan Clay yang di produksi berapa? CRUSHED LIMESTONE 1500-000001 CRUSHED CLAY 1501-000001 -memasukkan data berapa Qty Raw Matl yang di konsumsi berapa? -memasukkan data berapa Qty Raw Meal yang di produksi berapa? RAW MEAL 1502-000001 -memasukkan data berapa Qty Matl yang di Konsumsi berapa? -memasukkan data berapa Qty Matl yang di Produksi berapa? Production

18 Ganda ERP Project | csrt303 CLINKER IN BULK 1503-000001 PURCHASED CLINKER 0000-000016 CRUSHED LIMESTONE 1500-000001 NATURAL GYPSUM 0000-000010 TRASS 0000-000013 CEMENT PCC 1504-000001 csrt304 FG: CEMENT PCC - SK BAG 40KG (INLAND) 1505-000001 FG: CEMENT PCC - SK BAG 40KG (INTER ISLAND) 1505-000002 FG: CEMENT PCC - MP BAG 40KG 1505-000003 FG: CEMENT PCC - MP BAG 50KG 1505-000004 FG: CEMENT PCC IN BULK 1505-000010 csrt305 EMPY BAG PCC 40KG, SAG, WOVEN 0102-000001 EMPTY BAG PCC 40KG, SAG, LUAR PULAU, WOVEN 0102-000002 EMPTY BAG PCC 40KG, SAG, MP, KRAFT 0102-000004 EMPTY BAG PCC 50KG, SAG, MP, KRAFT 0102-000005 STOCK IN ISSUED STOCK IN NB: INPUT DATA FOR BROKEN BAG QTY A CLINKER IN BULK 1503-000001 CEMENT PCC 1504- 000001 CEMENT PCC 1504- 000001 CEMENT PCC 1504- 000001 CEMENT PCC 1504- 000001 Production

19 Ganda ERP Project | Terima kasih 18