Project Management

1.Knowledge 2.Skill

Project Management 1.Knowledge: PMBOK 2.Skill / tools: Microsoft Project

module 1 Overview: Project Management Body of Knowledge Project Management Body of Knowledge The PMBOK ® Guide is the standard for managing most projects most of the time across many types of industries. The standard describes the project management processes, tools and techniques used to manage a project toward a successful outcome Current Book: 5 th Edition, published at end of 2013

PMBOK-2 responsibility: tanggung jawab respect: menghormati fairness: keadilan honesty: kejujuran

1.Project Management 1.Project Integration Management 2.Project Scope Management 3.Project Time Management 4.Project Cost Management 5.Project Quality Management 6.Project Human Resource Management 7.Project Communication Management 8.Project Risk Management 9.Project Procurement Management 10.Project Stakeholder Management

module 1Overview: Project Management Body of Knowledge Project Time Level of Interaction High Lo w StartFinish A.Initiating B.Planning C. Executing D. Monitoring Controlling E.Closing Project Life-Cycle 34 pmbok-51

pmbok-61 A B C D E

Microsoft Project 2. Skill / Tools

Overview: Project Management Body of Knowledge Module 1. “PMI” is abbreviation for Project Management Institute as well as trade and service mark registered in the United States and other nations; “PMBOK”, is trademarks of the Project Management Institute. Copyright wanna ©2013 pmbok-1

module 1 O verview: Project Management Body of Knowledge I nitiating Closing Planning Executing Monitoring, Controlling Project Life-Cycle P icture taken from PMBOK ® Guide 5th Ed. page pmbok-50

module 1 Overview: Project Management Body of Knowledge Picture taken from PMI Generally accepted Project Management Application area Application area General Management

module 1Overview: Project Management Body of Knowledge Project “A temporary endeavor undertaken to create a unique product, service, or result” Characteristics:Temporary Progressive Elaboration Unique Deliverables 21 pmbok-3

module 1Overview: Project Management Body of Knowledge Project Management The application of knowledge, skill, tools & techniques to project activities to meet project requirements Is accomplished through application & integration of the PM processes such as initiating, planning, executing, controlling and closing, that are iterative in nature 22 pmbok-5

module 1Overview: Project Management Body of Knowledge ProjectSuccess Schedule Resources Scope Quality Risk Budget 23 pmbok-6

module 1Overview: Project Management Body of Knowledge Project Stakeholders Relationship Project Sponsor ProjectManager Project Team Project Stakeholders Project Management Team Other Project Team members Other stakeholder Customer/users PMO Picture taken from PMBOK ®. Guide, 5th Ed, page pmbok-31

Project Integration Management module 2. “PMI” is abbreviation for Project Management Institute as well as trade and service mark registered in the United States and other nations; “PMBOK”, is trademarks of the Project Management Institute. Copyright wanna ©2013 pmbok-63

module 2Project Integration Management Develop Project Charter Develop Project Management Plan Direct and Manage project Work Monitor and Control project Work Perform Integrated Change Control Close Project or Phase pmbok- 50 & 61 pmbok-65 Initiating Closing Planning Executing Monitoring & Controlling

module 2Project Integration Management Project Charter Definition Should be issued by a manager external to the project of level appropriate to the needs of the project. Output from Initiation Signed Contract, SOW Functions Hand over Acknowledgement of PM and the organization Defining Project Category Determine Internal Kick Off Project Charter 1.Business Needs 2.Project Purpose 3.Requirement (high level) 4.Project Description (high level) 5.Risk (high level) 6.Summary Milestone 7.Summary Budget 8.Assigned Project Manager 9.Project Manager Authority & Responsibilities 10.Person(s) who authorize project charter

module 2Project Integration Management EnterprisesEnvironmentalFactors Both internal and external environmental factors that influence project‘s success. Which they are considered as inputs to most planning processes Organizational infrastructureOrganizational infrastructure Government or industry standardsGovernment or industry standards Marketplace conditionsMarketplace conditions

module 2Project Integration Management Organizational Process Assets Processes and ProceduresProcesses and Procedures Corporate Knowledge BaseCorporate Knowledge Base “Include any or all process related assets, from any or all of the organizations involved in project that can be used to influence the project’s success”

module 2Project Integration Management Project Management Plan Integrates and consolidates all the subsidiary management plans and baselines from planning processes

Project Scope Management module 3. “PMI” is abbreviation for Project Management Institute as well as trade and service mark registered in the United States and other nations; “PMBOK”, is trademarks of the Project Management Institute. Copyright wanna ©2013 pmbok-105

module 3Project Scope Management Plan Scope Management Collect Requirements Define Scope Create WBS Validate Scope Control Scope pmbok- 50 & 61 pmbok-106 Initiating Closing Planning Executing Monitoring & Controlling

ProjectTimeManagement module 4. “PMI” is abbreviation for Project Management Institute as well as trade and service mark registered in the United States and other nations; “PMBOK”, is trademarks of the Project Management Institute. Copyright wanna ©2013 pmbok-141

Plan Schedule Management Define Activities Sequence Activities Estimate Activity Resources Estimate Activity Duration Develop Schedule Control Schedule module 4Project Time Management 54 pmbok-143 pmbok- 50 & 61 Initiating Closing Planning Executing Monitoring & Controlling

Project Quality Management module 6. “PMI” is abbreviation for Project Management Institute as well as trade and service mark registered in the United States and other nations; “PMBOK”, is trademarks of the Project Management Institute. Copyright wanna© 2013 pmbok-227

Plan Quality Management Perform Quality Assurance Control Quality module 6Project Quality Management 24 pmbok-230 pmbok- 50 & 61 Initiating Closing Planning Executing Monitoring & Controlling

Project Human Resource Management module 7. “PMI” is abbreviation for Project Management Institute as well as trade and service mark registered in the United States and other nations; “PMBOK”, is trademarks of the Project Management Institute. Copyright wanna © 2013 pmbok-255

Plan Human Resource Management Acquire Project Team Develop Project Team Manage Project team module 7Project Human Resource Management pmbok-257 pmbok- 50 & 61 Initiating Closing Planning Executing Monitoring & Controlling

Project Communication Management module 8. “PMI” is abbreviation for Project Management Institute as well as trade and service mark registered in the United States and other nations; “PMBOK”, is trademarks of the Project Management Institute. Copyright wanna © 2013 pmbok-287

Plan Communications Management Manage Communications ControlCommunications module 8Project Communication Management 66 pmbok- 50 & 61 pmbok-288 Initiating Closing Planning Executing Monitoring & Controlling

ProjectRiskManagement module 9. “PMI” is abbreviation for Project Management Institute as well as trade and service mark registered in the United States and other nations; “PMBOK”, is trademarks of the Project Management Institute. Copyright wanna © 2013 pmbok-309

Control Risks module 9Project Risk Management Plan Risk Management Identify Risks Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis Plan Risk Responses Pm43 29 pmbok- 50 & 61 pmbok-312 Initiating Closing Planning Executing Monitoring & Controlling

Project Procurement Management. module 10. “PMI” is abbreviation for Project Management Institute as well as trade and service mark registered in the United States and other nations; “PMBOK”, is trademarks of the Project Management Institute. Copyright wanna © 2013 pmbok-355

Plan Procurement Management Conduct Procurements Control Procurements Close Procurements module 10Project Procurement Management pmbok- 50 & 61 pmbok-356 Initiating Closing Planning Executing Monitoring & Controlling 65

Project Stakeholder Management module 11. “PMI” is abbreviation for Project Management Institute as well as trade and service mark registered in the United States and other nations; “PMBOK”, is trademarks of the Project Management Institute. Copyright wanna © 2013 pmbok-391

Identify Stakeholders Plan Stakeholder Management Manage Stakeholders Engagement Control Stakeholder Engagement module 11Project Stakeholder Management 66 pmbok- 50 & 61 pmbok-392 Initiating Closing Planning Executing Monitoring & Controlling

ProjectCostManagement module5. module 5. “PMI” is abbreviation for Project Management Institute as well as trade and service mark registered in the United States and other nations; “PMBOK”, is trademarks of the Project Management Institute. Copyright wanna © 2013 pmbok-193

Plan Cost Management Estimate Costs Determine Budget Control Costs module 5Project Cost Management 32 pmbok-194 pmbok- 50 & 61 Initiating Closing Planning Executing Monitoring & Controlling

module 5Project Cost Management Control Costs Variance Analysis Prediction of Estimate at Completion (EAC) Earned Value

module 5Project Cost Management Control Costs E arned V alue A nalysis The Planned Value (PV) or Budgeted Cost of Work Scheduled (BCWS) The Earned Value (EV) or Budgeted Cost of Work Performed (BCWP) The Actual Cost (AC) or Actual Cost of Work Performed (ACWP) 62 pmbok-218

module 5Project Cost Management Control Costs E arned V alue Analysis Cost Variance (CV)= EV-AC Schedule Variance (SV)= EV-PV %Under/Over= (EV-AC)/EV*100 Earned Value(EV)= %complete * BAC Cost Performance Index (CPI)= EV/AC Schedule Performance Index (SPI)= EV/PV pmbok-218

module 5Project Cost Management Control Costs Example Contract : To build 10 houses in 12 months Construction budget : 10 Rp 100 mio = Rp 1,000 mio Construction period : 12 months

module 5Project Cost Management Control Costs Example Planned Value (PV) : Rp 360 mio or 36 (rounded) (from S- curve) Actual Cost (AC) : Rp 310 mio or 31 (from Accounting Dept) Earned Value (EV) Rp 250 mio or 25 (from site actual) Condition After 5 Months

module 5Project Cost Management Cumulative Values Tim e Earned value (EV) Actual cost (AC) Budget At Completion (BAC) Planned Value (PV) (PV) pmbok-183

module 5Project Cost Management House no 1 = 40% House no 6 = 20% House no 2 = 30% House no 7 = 20% House no 3 = 50% House no 8 = 10% House no 4 = 50% House no 9 = 10% House no 5 = 10% House no 10 = 10% Average = = 25% Progress for EV : 250 % 10

module 5Project Cost Management VariancesVariances Cost Variance CV = EV-AC = 25 – 31= - 6 Schedule Variance SV = EV-PV = 25 – 36= - 11 Cost Performance IndexCPI = 0,806 Cost Performance Index CPI = : 0,806 Schedule Performance Index SPI = 0,694 Schedule Performance Index SPI = : 0,694 EV AC EV PV IndexesIndexes (selisih) (perbandingan) (1-1)=0 (1/1)=1

module 5 Project Cost Management Alternative 1 Alternative 1 : EAC = Actual + Remaining Budget = ( ) = 1,060 mio. Estimation at Completion (EAC): Alternative 2 Alternative 2 : EAC = Actual + New Estimate for Remaining Budget = (est) = 1,110 mio. = (est) = 1,110 mio. Alternative 3 : EAC = Actual + Remaining Budget/CPI = (750/0.806) = 1,240 mio. Alternative 4 (Worst Case Scenario): EAC = Actual + Remaining/CPI/SPI = (750/0.806): = ,341 = 1,651 mio. = ,341 = 1,651 mio.

Microsoft Project 2. Skill / Tools