Manajemen Procurement Pertemuan 11: Manajemen Procurement

Outline Definisi Proses dalam manajemen procurement

Definisi Meliputi proses-proses untuk membeli atau mengadakan produk, servis yang dibutuhkan dari luar tim proyek untuk melaksanakan pekerjaan Memerlukan kontrak berupa dokumen legal antara penjual dan pembeli

Proses dalam manajemen resiko Planning Rencana pengadaan dan akuisisi (plan purchase & acquisition process) Rencana kontrak (plan contracting) Executing Meminta respon penjual (request seller response) Memilih penjual (sellect seller) Monitoring & controlling Mengadministrasi kontrak (contract administration) Closing Menutup kontrak (close contract)

Rencana pengadaan dan akuisisi Menentukan pekerjaan apa yang kita kontrakkan, kapan dan bagaimana Input WBS – pekerjaan apa saja yang dikontrakkan Project scope statement & project plan Enterprise environmental factor Organizational process assets Tool Make or buy analysis Expert judgement Contract types (fixed price, cost plus, time & materials) Output Procurement mgmt plan Contract statement of work Make or buy decision Requested changes

Cont’d Procurement mgmt plan menggambarkan bagaimana proses pengadaan akan dikelola (mulai dari pendokumentasian pengadaan sampai penutupan kontrak)

Rencana kontrak Menyiapkan dokumen yang dibutuhkan untuk mendukung proses pemilihan penjual dan permintaan kepada penjual Input : Procurement mgmt plan Contract statement of work Make or buy decisions Organizational process assets Tool Standard forms – RFP Expert judgement Output Evaluation criteria Procurement document

Meminta respon penjual Mendapatkan informasi harga,tawaran, usulan atau proposal dari penjual yang dapat memenuhi kebutuhan proyek Input : Procurement document Procurement mgmt plan Organizational process assets Tools : Bidder conference Advertising Develop qualified seller list Output : Procurement document package Qualified seller list Proposal

Memilih penjual Mereview usulan, memilih diantara penjual potensial dan menegosiasikan sebuah kontrak tertulis dengan setiap penjual

Cont’d Input Output Tool Procurement document package Expert judgement Qualified seller list Evaluation criteria Proposal Organizational process asset Procurement mgmt plan Tool Weighting system Screening system Seller rating system Independent estimates Expert judgement Contract negotiation Proposal evaluation technique Output Requested changes Procurement mgmt plan updates Resource availibility Contract mgmt plan Contract Selected seller

Mengadministrasi kontrak Input : Approved change request WPI Performance report Contract mgmt plan Contract Selected seller Tools Payment system Record mgmt system IT Claims administration Performance reporting Buyer conducted performance review Inspection and audit Contract change control system Output Contract documentation Requested changes Organizational process asset Recommended corrective action Project mgmt plan

Updated risk register Input Tool Output Contract mgmt plan Procurement mgmt plan Contract documentation Contract closure procedure Tool Procurement audit Records mgmt system Output Closed contract Organizational process asset